Motif Class - Privacy Policy
Effective Date: 9-17-25
Motif Class, LLC (“Motif Class,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, and protect personal information provided by parents/guardians, students, and website visitors. By visiting our website, using our services or submitting information, you agree to the practices described below.
1. Information We Collect
We may collect the following types of information:
Student Information: Name, date of birth, allergies, medical conditions, authorized pick-up persons.
Parent/Guardian & Contact Information: Names, phone numbers, email addresses, emergency contacts, custody restrictions.
Program Participation Information: Attendance records, consent forms, technology usage.
Media: Photos or videos of students if you grant media consent.
Website Information: If you use our website, we may collect log data such as browser type, device, IP address, and activity on our site.
Payment Information: If you register or pay online, payment is processed securely through third-party providers. We do not store full credit card numbers.
2. How We Use Information
We use the information collected for:
Program registration and administration.
Safety, health, and emergency purposes.
Communication with parents/guardians.
Compliance with legal requirements.
Marketing (only if you opt-in, such as newsletter signups or media release consent).
3. How We Share Information
We do not sell or rent your personal information. We may share limited information only when necessary:
With emergency medical personnel (EMS, hospitals) if needed.
With staff and instructors for program operations.
With service providers (e.g., Google for Google Forms, payment processors).
When required by law or to protect the safety of students.
4. Data Storage & Security
All information submitted via Google Forms or our website is stored securely.
We take reasonable steps to protect data against loss, misuse, or unauthorized access.
No method of transmission or storage is 100% secure, and we cannot guarantee absolute security.
5. Parent/Guardian Rights
As a parent/guardian, you may:
Request a copy of the information we hold about your student.
Request corrections or updates to your information.
Request deletion of your information, subject to legal and program obligations.
Withdraw consent for optional uses (such as newsletter subscriptions).
6. Data Retention
We retain student and parent/guardian records for program administration, safety, and historical purposes, including maintaining a record of students served. Records are generally kept on file unless a longer or shorter retention period is required by law. Parents/guardians may request deletion of certain information where legally required, though we may need to retain essential records (such as attendance or consent forms) to comply with legal, safety, or program obligations.
7. Third-Party Services
Our programs and website may use third-party services. These services have their own privacy practices, which we encourage you to review.
Motif Class is not responsible for the practices of third-party providers.
8. Children’s Privacy
Motif Class, LLC takes student privacy seriously and complies with the Children’s Online Privacy Protection Act (COPPA).
How we collect information
From parents/guardians: All required registration and health information for students under 13 is provided by a parent or legal guardian.
From students during programs: Students may create or submit work as part of class activities (for example, projects, files, or assignments). We collect this only after we have prior parental consent and only for educational and safety purposes.
What we do not do
We do not knowingly permit students under 13 to submit personal information directly through our public website or general online forms.
We do not use student information for commercial marketing.
We do not sell or rent personal information.
Parental consent and rights
By signing the Motif Class Student Information & Consent Form, a parent or legal guardian provides verifiable consent for the collection and use of the student’s information for program administration, instruction, health and safety, and related communications.
Parents/guardians may request access to, correction of, or deletion of their student’s information at any time, subject to legal or safety requirements.
9. Updates to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on our website with a revised effective date.
10. Contact Us
For questions about this Privacy Policy or to exercise your rights, contact us at:
Motif Class, LLC
Email: Contact Us Here